Events and Funding Officer
Location: The Roslin Institute, Royal (Dick) School of Veterinary Studies, College of Medicine and Veterinary Medicine
Salary: £31,396 - £36,024 | Full time, 35 hours per week
Contract Length: Fixed Term until November 2025, with possibility of extension
About the Role
The Events and Funding Officer will be responsible for delivering events and funding opportunities associated with the International Veterinary Vaccinology Network (IVVN). This strategically important global Network is a collaborative community of over 1,900 members from across 93 countries and its members address critical bottlenecks in the development of vaccines against animal diseases that threaten livelihoods, public health and animal welfare in low-and-middle income countries.
In this role, you will plan, organise and execute IVVN events to a high standard. These events include conferences for up to 200 delegates, training workshops for early career researchers, activities associated with the IVVN’s African Schools Outreach Programme and a number of different online events, including a monthly webinar series.
Furthermore, this role involves managing IVVN’s funded collaborative vaccine research calls (pump-priming grants and a fellowship scheme for female postdoctoral researchers), curating IVVN’s member’s database and interacting with IVVN members.
Main Responsibilities
- Planning, organising and delivering IVVN events, including conferences and training workshops, which will be hosted in the UK and LMICs.
- Liaise with Network Directors, Network Manager and Network Management Board on the event programme and be the main point of contact for the speakers
- Manage administration of funding calls, oversee multi-partner projects and be the main point of contact for IVVN’s funded research.
- Preparing all documentation associated with each grant call ensuring terms and conditions satisfy the University of Edinburgh and funder requirements.
- Respond to queries from the Network’s members and stakeholders, and provide specialist advice on use of Network services.
- Oversee improvements to the IVVN members’ directory, setting profile requirements for users and identifying and resolving issues.
Skills & Attributes for Success
Essential
- HNC/HND or equivalent level qualifications plus typically a minimum of 3 years’ relevant work experience OR broad experience (typically a minimum of 5 years), acquired through a combination of job-related training and considerable on-the-job experience, demonstrating development through involvement in progressively more demanding relevant work/roles.
- Experience of coordinating in-person and online events.
- Experience of the research grant process, including pre- and post-award administration.
- Excellent organisational skills and ability to manage time effectively.
- Excellent written and verbal communication skills
- Strong interpersonal skills and the ability to independently liaise and coordinate with colleagues and networks including dealing with unforeseen problems and circumstances.
- Knowledge of University systems (e.g., finance system, procurement, travel booking system etc.) and policies.
- Strong IT literacy (MS Office) skills.
- Willingness to travel both within the UK and internationally.
Desirable
- A degree in a biological sciences subject.
- A postgraduate degree in a biological sciences subject.
- A qualification in event management, grant administration, or similar.
- Experience of event management websites (e.g., Eventbrite).
- Experience of using an online travel agent system to book a large number of flights.
- Project management experience.
- Experience of using webinar software (e.g., Zoom webinar).
Interviews will be held on 18 January 2024.
If invited for interview you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab).
Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.
For informal enquiries, please email IVVN Network Manager, Dr Carly Hamilton: Carly [dot] Hamilton [at] roslin [dot] ed [dot] ac [dot] uk.